Subcontracts Administrator

About this job

Responsibilities:

• Coordination of all downstream DSI Service & Construction Subcontracts, Work Authorizations, and Purchase Orders (PO), including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.
• Coordination with Legal / Risk Management (LRM) to incorporate upstream customer contract flowdowns and insurance.
• Coordinate with Legal / Risk on Subcontract/PO Amendments and maintain folders.
• Crosstrain on subcontractor insurance compliance.
• Project Management Subcontract / PO Process training.
• Review weekly subcontractor non-compliance and clear discrepancies.
• Create Project specific insurance certificates.
• Assist PMs and accounting in closing subcontracts and conducting contract audits.
• Produce and publish reports as required.
• Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management
• Perform special projects and other assignments as requested by internal teams

Required Skills and Qualifications:

• Excellent judgment and critical thinking ability
• Self-motivated
• Strong work ethic
• Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow
• Strong organization skills
• High level of attention to detail, including a bility to identify errors and inconsistencies
• Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision
• Ability to readily absorb and retain guidance and direction from internal teams
• Comfortable operating in a team-oriented work environment
• Adaptable to changing needs of internal teams
• Intermediate level MS Word and MS Excel experience

Advantageous Skills and Qualifications:

• Familiarity with Vista Viewpoint, BuildOps and DocuSign software
• Previous construction industry experience
• Previous contract administration experience
• Previous insurance compliance experience with understanding of commercial insurance terminology and concepts
• Associate's degree or higher
• Desires opportunity to expand level of support provided to internal teams

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