Service Administrative Assistant

About this job

The Service Administrator supports the service department by managing administrative, safety, and scheduling functions. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast- paced service environment.

Key Responsibilities:

• Manage and reconcile company credit cards

• Process employee reimbursements

• Handle safety paperwork, including monthly inspections and toolbox talks

• Maintain and update safety training logs

• Track and process pending purchase orders (POs)

• Review, enter, and verify daily time entries and job notes

• Manage daily administrative tasks and reporting

• Monthly Service Aging

• Vehicle, tool, pre-task plan and fuel tracking

• Support Service operations with strong organization and follow-through

Schedule:

• Monday-Friday

• Standard business hours (typically 7:00 AM - 4:00 PM)

• Occasional overtime based on workload

FLSA non-exempt

Position Requirements

Experience & Qualifications:

• 2+ years of administrative experience

• Experience with timekeeping, POs, and job tracking strongly preferred

• Strong organizational and time-management skills

• High attention to detail and accuracy

• Ability to manage multiple priorities and meet deadlines

• Proficient with Microsoft, Excel, & Outlook

• Strong communication skills and ability to work with technicians, supervisors, and management

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